Notice of Special General Meeting (SGM) & Annual General Meeting (AGM)

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A Special General Meeting (SGM) of St. Mary’s College RFC will be held in the Clubhouse on Thursday, 12th June 2025 at 7.30pm

Dear Club Member,

On behalf of the Club President under Rule 47 of the club rules we are calling a Special General Meeting (SGM) of the Club Membership for Thursday, 12th June 2025 under Club Rule 47.

Rule 47
“A Special General Meeting of the Club shall be summoned by the Honorary Secretary at the request of a majority of Trustees, the President of the Club, or at the request of the Committee, or upon a requisition in writing signed by at least twenty-one ordinary, life, honorary life, or honorary members of the Club and stating the business to be transacted at such General Meeting. The notice convening the Special General Meeting of the Club shall specify the business which is to be laid before the meeting, and no other business shall be transacted thereat. Such a General Meeting of the Club shall take place within twenty-one days of the receipt of the requisition by the Honorary Secretary.”

The specific purpose of this Special General Meeting is to seek a two thirds majority vote of those present to seek approval to formally remove and revise specific wording of Club Rule 17.

Existing Rule 17
“The club chairperson may be nominated by the Committee and, if nominated shall be approved by a majority of the members in attendance at the following AGM. The Club Chairperson cannot have served as Club President within the previous three year period. The Club Chairperson shall serve a term of one year and a maximum of six consecutive terms.”

Proposed Revision of Rule 17
“The club chairperson may be nominated by the Committee and, if nominated shall be approved by a majority of the members in attendance at the following AGM. The Club Chairperson shall serve a term of one year and a maximum of six consecutive terms.”
 
In accordance with Club Rules, voting papers will only be issued to members listed in the Club Membership Register. Club Rules are available for viewing on the club website.

The Annual General Meeting (AGM) of St. Mary’s College RFC will be held in the Clubhouse on Thursday, 12th June 2025 immediately following the conclusion of the Special General Meeting (SGM).

AGENDA  
1. Welcome & Introduction
2. Apologies
3. Minutes of the 2024 Annual General Meeting
4. Hon. Secretary’s report for the season, 2024/2025
5. Hon. Treasurer’s report for the season, 2024/2025
 
APPOINTMENTS FOR THE 2025/2026 SEASON
1. Appointment of President
2. Appointment of Vice-President
3. Appointment of Junior Vice-President
4. Appointment of Delegate to the Committee of the Leinster Branch IRFU
5. Appointment of Chair of Rugby
(In accordance with Club Rules, the new Executive Committee will appoint a Chair of Rugby at the first executive meeting which will be held immediately after this AGM).

ELECTIONS FOR THE 2025/2026 SEASON
1. Election of Club Chairman
2. Election of Honorary Secretary
3. Election of Honorary Treasurer
4. Election of Captain of the Club
5. Election of Captains of the Men’s & Women’s teams
6. Election of Six Ordinary Members to the Executive Committee
7. General Business/ AOB
 
In accordance with Club Rules, voting papers will only be issued to members listed in the Club Membership Register.

Gavin McConnell,
Honorary Club Secretary
Email: honsec@smcrfc.com